Privacy

Privacy Policy

Last updated: 15 January 2025

Transparency and trust are the foundation of our community. As an independent fan and community project, we take the protection of your data seriously. This privacy policy explains how we handle your information. Clearly, understandably, and without legal jargon.

We process personal data only to the technically necessary extent and only with your explicit consent. Your privacy is our top priority.

1. Responsible Party

SaveNewWorldAeternum.com
Jeffrey Heise

c/o Online Impressum.de #4858
Europaring 90
53757 Sankt Augustin
Germany

E-Mail: info@SaveNewWorldAeternum.com
WhatsApp: +49 176 23317767

These contact details apply to all matters relating to data protection in accordance with Art. 4 No. 7 GDPR.

2. Purpose of the Online Offer

This online offer serves as a non-commercial fan and community project for the "Save New World Aeternum" initiative. The site provides information about the petition, documents community content and networks supporters. There is no connection to Amazon Games or associated companies. The processing of personal data is carried out exclusively to the technically necessary extent.

3. Website Hosting & Server Log Files

The website is operated on servers of a hosting provider within the European Union. Data transmission is encrypted via SSL/TLS (HTTPS). The exact hosting provider can be provided upon request at info@SaveNewWorldAeternum.com. When accessing, the web server automatically processes technical log data that is absolutely necessary for secure operation.

  • IP address in shortened or pseudonymized form
  • Date and time of access
  • Accessed content and file names
  • Data volume transferred
  • Server status codes
  • Browser type and browser version
  • Operating system used
  • Referrer URL (if transmitted)

Purposes: Provision of the website, system security, defense against attacks and technical error analysis.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest in secure operation).

Storage period: maximum 14 days, longer storage only in case of security-relevant incidents.

4. Contact by E-Mail or WhatsApp

When you contact us, name (if provided), e-mail address or phone number, message content and technical metadata are processed. The purpose is to process your request. The legal basis is Art. 6 para. 1 lit. b GDPR. The data will be deleted at the latest after 90 days, unless legal obligations prevent this.

5. Embedded External Content

The website may integrate functions of external services, for example:

  • Change.org (Petition)
  • Discord (Community communication)
  • YouTube or comparable video platforms
  • TipeeeStream (Donation processing via donate.html)

External content is only loaded after explicit consent.

Legal basis: Art. 6 para. 1 lit. a GDPR as well as § 25 para. 1 TTDSG.

When loading, the privacy policies of the respective providers apply:

  • https://www.change.org/policies/privacy
  • https://discord.com/privacy
  • https://policies.google.com/privacy

6. Audio and Media Content

Audio elements are only started through active user interaction. The browser may use localStorage to store the volume. No profiles are created.

Legal basis: Art. 6 para. 1 lit. f GDPR (user-friendly presentation).

7. Voluntary Financial Support

Support via the external payment service TipeeeStream (Tomorrow Tides GmbH, Berlin, Germany) is processed via the widget embedded on donate.html. Only after your explicit consent is the iframe loaded. TipeeeStream processes technically required usage data (IP address, browser and device information, timestamp, referrer) as well as the payment details you provide in the form. We only receive confirmation of the payment and, if provided by you, the name or a contact option.

Further information can be found in the TipeeeStream privacy policy. You can revoke your consent at any time via the cookie settings; the widget will then no longer be loaded.

Legal basis: Art. 6 para. 1 lit. a GDPR (consent to loading the widget) as well as Art. 6 para. 1 lit. b GDPR (processing of your payment data by TipeeeStream to fulfill the support contract).

8. Guestbook & Community Entries

When you submit a guestbook entry we process the data from the form solely for publication on this website. The processing includes:

  • Required data: display name, message, language setting, timestamp.
  • Optional data: uploaded media files (JPG, PNG, WEBP, MP4, WEBM, OGG) up to 5 MB.
  • Technical metadata: a pseudonymised hash of your IP address for the moderation log, consent status and whether an entry is flagged as “featured”.

The content is stored on servers in the EU and published only after manual review. For local preview we use the browser’s localStorage, which you can clear at any time. Moderation logs (hashed IP + timestamp) are used purely to prevent abuse.

Legal basis: Art. 6(1)(a) GDPR (your consent). You can withdraw it at any time by requesting deletion or by refraining from further submissions.

Storage period: until you request deletion or the community purpose ceases. Moderation logs are deleted together with the related entry.

9. Cookies and Local Storage Technologies

This website uses only technically necessary cookies and local storage processes. For external content, consent is obtained in accordance with § 25 para. 1 TTDSG before loading. Consents can be revoked at any time.

To manage consents, we use a consent management tool. Cookie settings will be re-implemented shortly.

Legal bases: Art. 6 para. 1 lit. c GDPR (proof obligation) as well as Art. 6 para. 1 lit. f GDPR (legitimate interest in data protection-compliant consent management).

10. Storage Periods

  • Server log files: maximum 14 days
  • Contact requests: maximum 90 days
  • Community content (e.g. guestbook): until requested deletion
  • Financial transaction data: exclusively with the payment service provider

11. Rights of Data Subjects

  • Right of access (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to object (Art. 21 GDPR)
  • Right to data portability (Art. 20 GDPR)
  • Right to withdraw consent (Art. 7 para. 3 GDPR)

Right to lodge a complaint: Berlin Commissioner for Data Protection and Freedom of Information: https://www.datenschutz-berlin.de/

12. International Data Transfer

Through external services such as Discord, Change.org or YouTube, personal data may be transferred to the USA. These transfers are based on standard contractual clauses of the EU Commission or certifications under the EU-US Data Privacy Framework.

13. Update of the Policy

This privacy policy will be updated as soon as technical changes or new legal requirements make this necessary. The current version is always available on this page.

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